SouthScan MRI implements The Knowledge Library and Cloda
SouthScan MRI signifigantly improves staff access to procedures through the adoption of Cloda and The Knowledge Library.
SouthScan MRI is an medical imaging service located at the South Infirmary / Victoria University Hospital, Cork.
- Location: Cork, Ireland
- Industry: Medical Imaging
- Staff: 7
Success Highlights
- Instant access to information in 4 seconds
- Reduce logistical challenges of managing and distributing policies
- Compliance insights readily available for accreditation surveys
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Policies managed
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Staff members
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Documents revised within the first 2 weeks
Watch How SouthScan MRI Improves Patient Safety using Knowledge
What Problems Did Knowledge Solve?
- Quick, simple access to information. Just Ask Cloda.
- Supports CHKS Doncument Control Requirements
- Captures document acknowledgements at the click of a button.
- Rapid access to information: Staff can Ask Cloda about any care process, and she will analyse all the procedures to provide an effective summary.
- Point of Care Policy Access: Staff have instant access to current procedures directly at the point of care via mobile devices.
- CHKS Accreditation: Supports CHKS requirements for all staff to have access to procedures.
- Multilingual Support: Staff can query in their own language, and Cloda answers in their language, only from approved policies.
- Document Control: Provides an effective system for accessing, reviewing, distributing and archiving policies and procedures.
- Compliance Tracking and Reporting: No longer need to manually collect document acknowledges, reports are easily accessible in Knowledge.
- Real-Time Version Control: As procedures are revised, Cloda and the Library reflect updates instantly, ensuring alignment across all teams.
- Policy Audit Trail: Each document has a history log, supporting accreditation surveys or internal audits.
“Cloda has transformed how we access procedures. Staff can instantly find the information they need by simply asking Cloda a question. The Knowledge Library has reduced our admin workload and improved compliance tracking, helping us to meet CHKS requirements. Having real-time visibility for policies has made a huge difference.”
Anne Morrison, Southscan MRIUnit Manager
The Challenges SouthScan MRI Faced
Limited Access to Document Managment System
Access to the existing document management system was limited to one staff member which required policies to be printed.
Accreditation Preparation Challenges
Limited access to the existing document management system created logistical challenges in distributing updates and collecting document acknowledgements.
Manual Acknowledgment Tracking
Document acknowledgement signatures had to be collected manually, creating administrative burden.
CHKS Requirements
As part of CHKS accreditation it was recommened to have a system that allowed all staff to access procedures.
The Solution
Key Metrics
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Policies managed
0
Staff Members
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Documents revised within the first 2 weeks
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