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Nursing Homes - Compliance & Resident Safety Made Simple

Knowledge is a Compliance and Resident Safety Management System, with real-time data insights and functionality designed to dynamically manage regulatory compliance across your nursing home. Knowledge provides instant access to the information you need. Just Ask Cloda

The Smarter Way to Manage Quality, Compliance and Resident Safety - Just Ask Cloda

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Point of Care Access to Procedures
The knowledge of all your procedures, in your pocket in seconds. Just Ask Cloda.
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Multilingual Access to Information
Staff can ask Cloda a question in their native language, Cloda answers in their language, ensuring clear understanding and compliance with policies.
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Effortless Regulatory Compliance
Supports Governance intelligence and seamlessly tracks staff compliance with policies.

Never read a policy again.

Just Ask Cloda
Cloda is your digital assistant providing the Knowledge of all your procedures, in your pocket in seconds. Just Ask Cloda about any care process, and she will analyse all your procedures to provide an effective summary, in your language.
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A resident has absconded. What should I do?
Just Ask Cloda
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I have a safeguarding concern. What should I do?
Just Ask Cloda
Solution

Do More With Knowledge

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The Library
Policy and Procedure Management System.
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Cloda​
The knowledge of all your procedures, in your pocket in seconds.

Features that empower

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Laptop with Simplified Access to policies
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Best Practice Policy Templates for Nursing Homes

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The Knowledge Library offers a robust suite of expertly developed policies and procedures tailored specifically for Older People’s Services. This essential resource includes:
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Over 70 best practice policies, procedures and form templates
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Includes Schedule 5 policies to ensure regulatory compliance
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Seamless in-app viewing for quick and easy access
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Regular updates and reviews to align with evolving best practices and regulatory standards

Empower Your Team with Knowledge

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Registered Provider
Gives confidence that you are operating in line with regulatory requirements.
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Director of Nursing
Access to best practice templates alleviates the administrative burden of keeping policies up to date.
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Frontline Staff
Staff can ask Cloda about any care process, and she will analyse all your procedures to provide an effective summary, in their language.
Success Stories

See how Knowledge is transforming compliance management and resident safety in nursing homes.

Nursing Home Software FAQs

How does your nursing home software support compliance with HIQA standards?

Knowledge supports compliance with HIQA standards by providing staff with instant access to care procedures and supporting their understanding of processes. Accessible via mobile, staff can ask Cloda questions about any care process and she analyse all your  procedures to provide an effective summary within 4 seconds. This point of care access supports the delivery of best practice care and regulatory compliance. Additionally, Cloda’s comprehension quiz supports staffs’ understanding of procedures by requiring a quick quiz to be completed prior to document acknowledgement.

For managers, the system comes populated with a suite of best practice templates including schedule 5 policies. These are kept up to date by our Best Practice Team. Robust oversight tools area also available to track policy review dates, acknowledgements, and quiz completions, providing a comprehensive audit trail for HIQA inspections and ensuring continuous regulatory alignment.

For managers, robust oversight tools track policy review dates, acknowledgements, and quiz completions, providing a comprehensive audit trail for HIQA inspections and ensuring continuous regulatory alignment.

Staff have instant access to procedures on their mobile devices, at the point of care. Staff can ask Cloda a question and she will analyse all your procedures to provide an effective summary within 4 seconds, and in their own language.

Yes, staff can ask a question in their own language, and Cloda responds in their language. Only from your approved policies. This alleviates any potential issues where policies are only available in English.

Cloda can answer any question relating to the content of your organisation’s approved policies and procedures. For example, “A Resident has absconded, what should I do?” Ask Cloda. No matter your query, Cloda provides precise answers within 4 seconds, by analysing your approved policies.

Cloda pulls responses directly from your approved, active policies and procedures. Its intelligent analysis ensures that the answers are both relevant and compliant with your nursing home’s processes.

Yes, all Schedule 5 policies are available in The Knowledge Library. These are maintained by our Best Practice Team, so you always have up to date procedures. This ensures that your nursing home always has access to compliant, current procedures aligned with HIQA requirements.

Our policy management software, The Knowledge Library enhances oversight by offering detailed compliance analytics across all nursing home policies and procedures. Managers can monitor policy review timelines, acknowledgement rates, and document status segmented by department, document type, or regulation. This granularity ensures efficient inspection preparation and supports governance by identifying compliance gaps early. By centralising documentation and automating reporting, The Knowledge Library empowers proactive quality and risk management across the organisation.

Yes, our nursing home software provides proactive alerts for policies nearing their review deadline, specifically those due within the next 90 days or already overdue. This ensures that nothing falls through the cracks and helps you maintain continuous compliance with HIQA standards. These automated notifications empower management to stay ahead of regulatory requirements, reduce last-minute document updates, and foster a culture of ongoing quality improvement.

Absolutely. Every policy within The Knowledge Library, including all Schedule 5 procedures, is version-controlled with a full history log.  This not only supports internal reviews but also provides a reliable source of truth during inspections. Version control ensures accountability and demonstrates a robust governance structure in line with regulatory expectations.

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Ready to transform your nursing home with Knowledge?
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